How Does ARM Reduce Costs?
Gain Extra Office Space by Moving Your Files Offsite Office space costs top dollar. If you can reduce the amount of office space you use to store old files you rarely access, you can move into smaller offices that cost less, or simply use the free space more effectively. Reduce the Cost of Finding and Managing Documents Yourself Onsite...Read more
Why You Should Properly Shred Your Hard Drives
If your computer has ever stored sensitive files or private information, properly destroying your hard drive is the only solution to guaranteeing that nobody can access this information in the future. Personal, home computers are often used to access everything from bank and credit card accounts to personal documents and files. Your computer may have stored statements, pictures, or...Read more
How long should I keep records? (according to the IRS)
The length of time you should keep a document depends on the action, expense, or event which the document records. Generally, you must keep your records that support an item of income, deduction or credit shown on your tax return until the period of limitations for that tax return runs out. The period of limitations is the period of...Read more
WHY YOU SHOULD NOT STORE YOUR FILES AT A SELF-STORAGE UNIT
Storing confidential records in a self-storage unit is an accident waiting to happen. There are too many uncontrollable factors that affect business productivity and jeopardize client privacy. Here are some good reasons to pull your records out of self-storage: Information Security Not knowing your neighbor is a big problem with self-storage. The person renting the unit next to yours...Read more
HACKS AREN’T COSTLY FOR FIRMS… OH, REALLY?
The soaring number of cyberattacks against American companies is causing comparatively little financial damage, which is discouraging many businesses from beefing up security, Rand Corp. said in a study released this week. Rand researchers estimates a typical computer breach costs a company about $200,000. For many firms, that figure represents less than 0.4% of their annual revenue. The researchers also said the losses from cyberattacks are generally smaller...Read more
PAYMENT OF SICK TIME BENEFITS AND MINIMUM WAGE TO EMPLOYEES
CITY OF LOS ANGELES ORDINANCE NO. 184320 This new CITY of Los Angeles ordinance is totally different from the State of California Wage & Hour Law that just went into effect. Your business payroll and payroll information will be affected by the new CITY of Los Angeles ordinance commencing July 1, 2016* and/or July 1, 2017, and July 1,...Read more
DEPARTING EMPLOYEES TAKE SENSITIVE DATA
More than one in four employees take and/or share sensitive company data when leaving a job, according to a recent survey by a secure communications solutions provider. Technology decision-makers take heed: Survey findings show that the technology a company implements plays a major role in an employee’s decision to take company data. For example, tools like Dropbox, Google Drive,...Read more
WE CAN HELP YOU PROTECT YOUR DATA!
The growth rate of information today, especially data in electronic formats, is unprecedented and will only continue its trajectory. This growth rate will increase the associated complexities of managing an organization’s privacy information assets, and the magnitude of risk to the business. According to the International Association of Privacy Professionals, privacy is a “differentiator in today’s information economy. CUSTOMERS...Read more
Icebergs and Black Swans
In a long view of the cloud, I am reminded of a discussion about how the loss of the Titanic was impossible. According to Walter Lord, the author of A Night to Remember, “Safety features that were possible were eschewed in favor of what was practical – the appearance of safety was mistaken for safety itself.” Because of its...Read more
WHY RECORDS MANAGEMENT? TEN BUSINESS REASONS
Every business or program must address well-defined objectives which will add value, either directly to the bottom line or toward the achievement of the organization’s goals and objectives. Records management (RM) objectives usually fall into one of three categories: Service (effective and efficient), Profit (or cost-avoidance), and Social (moral, ethical and legal) responsibility. Records management programs must manage organizational...Read more